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Mailing essentials

Feb 1, 2011 12:00 AM

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Whether it's management software, conversion and presort systems or the right tabber or inserter, the foundation of any efficient mailing service center starts with good equipment. The following equipment and software can help keep your mailing operation productive and profitable.

Dual-head tabber

The Pitney Bowes ( W360 multifunction tabber system provides several tabbing applications and stamp affixing in one solution to help mailers meet the latest United States Postal Service (USPS) tabbing regulations and efficiently prepare letter-size self-mailers and booklets for delivery. The system can simultaneously apply up to 1.5-inch adhesive tabs to the top and sides or opposite sides of the mail piece in a single pass and can also apply up to three USPS stamps in a single pass. It applies up to 25,000 tabs per hour for single tabs and handles material up to ΒΌ inch thick for flexible material handling.

Streamlined mailpiece line

The BBH ( MAILStream Inveloper system transforms mail processes by combining envelope manufacturing and mailpiece assembly into a single continuous workflow. This frees operations from envelope storage, handling, long lead times and envelope package disposal. It offers additional marketing advantages by leveraging transpromotional capabilities and improvements in color digital printing to convert mailpieces into cost-effective marketing vehicles. Capable of producing up to 30,000 mailpieces per hour, the system offers low cost-per-piece production, increased flexibility (easily accommodating letters to flats, closed-face and windowed material applications) and more efficient processing.

High-speed inkjet addressing

Buck Automation's ( Bench-Top-Ink-Jet (BEJE) is said to deliver high-quality, 4-color addressing and imaging in a compact footprint. It offers spot color capability for up to 2 inches wide (4 inch optional). The high-capacity feeder handles a wide range of media from a single sheet to lumpy 1-inch-thick substrate, with double-feed pause. The versatile system handles media from 2 to 12 inches wide and 1 to 18 inches in length. Print before, after or on press or bindery equipment. Detectors and signals are controlled by simple scripts. Options include read-before-print (RBP), print-and-verify (PAV), duplex or synchronous print, print-on-trigger (PAT) and batch count. Capabilities also include sideways and upside-down printing.

Address-level geocoding

Available as a multiplatform API or as part of WebSmart Services, Melissa Data's ( GeoCoder Object now provides accurate location-based information on 95% of all rooftops in the United States. To deliver the most complete rooftop coverage available, Melissa Data partners with NAVTEQ and TomTom (formerly TeleAtlas). The location intelligence that Geocoder Object provides can help organizations make informed decisions about risk exposure, tax jurisdictions, sales clustering, marketing segmentation and demographics, new markets and logistics.

Short-run inserter

The KAS Mailmaster 565HS mail inserter offers quick job changeover, advanced document feeding capability, touchscreen controls and high productivity. The short-run inserter features configuration flexibility for custom applications and can now be outfitted with the VIVA suite of vision-based inspection systems, designed for document integrity, quality control and verification in production environments.

“With all the new HIPPA regulations and the Sarbanes Oxley Act, getting documents printed, finished and inserted correctly is not just a nice thing, it's the law,” asserts Standard Mailing Systems Business Manager Bill Gunther.

VIVA can be added to virtually any Standard ( solution and other finishing or inserting lines in the production facility, then networked for integrity checking.

Automated document tabbing

Formax ( introduces the FD 260 tabbing system. Built to make quick work of applying postal tabs to folded mailpieces, it is available with an optional feeder and output conveyor. It tabs up to 15,000 pieces per hour, using a variety of tab stocks including clear, paper and translucent, in both 1-inch and 1.5-inch sizes. A built-in waste take-up spool reduces downtime. With the addition of the optional FD 260-10 Feeder, operators can input up to an 8-inch stack of material. Adjustable side guides prevent document skewing. The optional FD 260-20 Conveyor offers adjustable speed to 120 fpm and stacks tabbed pieces in sequential order for easy removal. An optional FD 260-30 Catch Tray provides a low-volume alternative for smaller jobs.


Operating at up to 12,000 envelopes per hour, Neopost's ( DS/PS1200 is said to streamline the entire mailing process. The high-capacity sheet feeder and vertical envelope stacker enables users to maintain the highest level of operational productivity for the most demanding mail processing jobs. It can be configured with the appropriate modules to precisely meet printing business requirements.

Onpoint Connect integration

PagePath's ( Web2print solution, MyOrderDesk, now integrates with Onpoint Connect Shipping ( This enables MyOrderDesk users to ship via UPS, FedEx, DHL, USPS, company truck or local courier from a single interface. Tight integration allows for scheduled shipments to flow from MyOrderDesk directly into Onpoint Connect Shipping, eliminating manual keying. Tracking numbers and other important data flow back to MyOrderDesk as part of an automated reporting workflow.

PagePath has processed more than three million orders through MyOrderDesk.

Sorting out the software

Window Book ( offers a free 25-page white paper on presort and post-presort software. Readers will learn how presort and post-presort software can work together to minimize costs and maximize accuracy. It also covers how post-presort Software can help mailers comply with PostalOne! and Intelligent Mail requirements.

Catch up on your mail

Did you miss the August AMERICAN PRINTER webinar on adding mailing services, “Maximizing profits”? Steve Voecks of MailRight offers great advice to help you add an efficient mailing services business. See the webinar archive at for this and other mailing related presentations.

Printing Industries of America's November 2010 “Tech Alert” features information on mailing software, color vision and 5S-visual management. Check it out at

GPO, FedEx Office renew agreement

The U.S. Government Printing Office (GPO) ( and FedEx Office ( (formerly FedEx Kinko's), an operating company of FedEx Corp., renewed their public-private agreement that will provide federal agencies discounted printing and business services through the GPOExpress program. Through a competitive bidding process, GPO awarded FedEx Office a five-year renewal of its contract for this program. Federal agencies that use their GPOExpress card will receive pre-negotiated prices that are lower than previous years on most services and are up to 80 percent below retail rates.

Under the renewed contract, FedEx Office will continue to provide federal agencies with a wide range of professional services including printing, binding and finishing, banner & sign production, direct mail services, and digital content management.